CALL FOR EXPRESSIONS OF INTEREST
ESTABLISHMENT OF A DATABASE
Assistant for a parliamentary body
Brussels
Contract staff (function group III) and temporary staff (AST 3)
1. General remarks
The Directorate-General for Citizens’ Rights, Justice and Institutional Affairs (DG IUST) of the European Parliament is one of the four Directorates-General created by dividing the former Directorate-General for Internal Policies. Its mission is to support Parliament in its legislative, budgetary and scrutiny roles and to ensure that Parliament operates effectively as a guardian of democracy, the rule of law and fundamental rights while remaining responsive to the needs of European citizens. DG IUST organises and facilitates the work of parliamentary committees in key areas such as culture, education, legal and constitutional affairs, gender equality, civil liberties, petitions and the protection of democracy.
As an assistant to a parliamentary body, you will help the committee secretariat to work efficiently by preparing meetings and documents, drafting correspondence and organising public hearings and missions. The role involves performing administrative, logistical and editorial tasks in a multilingual environment and ensuring smooth coordination both within and beyond Parliament.
If you are interested in joining a newly created and dynamic Directorate-General that is destined to grow and that invests in its people, then this call for expressions of interest is for you. We are looking for highly motivated and enthusiastic assistants to contribute to upholding Parliament’s democratic work and providing parliamentary committees with high-quality administrative support.
The Secretariat of the European Parliament is launching this call for expressions of interest to establish a database of candidates who may be interested in filling future vacancies for assistants for parliamentary bodies. This database will serve as a pool of candidates for potential recruitment, ensuring that there is a readily available talent pool to support Members of the European Parliament (MEPs) in their legislative work. Its primary objective is to enhance the assistance provided to MEPs, thereby contributing to Parliament’s efficiency and effectiveness in fulfilling its role as a key legislative body of the European Union.
Once the database is established, candidates whose names are included in the database may be selected to fill auxiliary contract staff vacancies for assistants for parliamentary bodies, under Article 3b of the Conditions of Employment of Other Servants of the European Union (CEOS). These candidates will be selected in accordance with Article 7 (‘Joint committee for the selection of auxiliary contract staff (COSCON)’) and Article 8 (’Selection procedure for contract staff’) of Parliament’s General Implementing Provisions governing competitions and selection procedures, recruitment and the grading of officials and other servants of the European Parliament.
Less frequently, and subject to the availability of resources, candidates whose names are included in the database may also be selected as temporary agents to fill vacancies for assistants for parliamentary bodies in DG IUST, under Article 2b of the CEOS. These candidates will be selected in accordance with Article 4 (‘Joint Committee (COPAR)’) of Parliament’s General Implementing Provisions governing competitions and selection procedures, recruitment and the grading of officials and other servants of the European Parliament.
Parliament is an equal-opportunities employer and welcomes all applications without discriminating on any grounds, such as gender, skin colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
2. Job description
The tasks of an assistant for a parliamentary body include the following:
- helping to ensure, in a multilingual environment, that the committee secretariat operates efficiently (including by preparing for internal and external meetings, receiving and preparing documents and sending them for translation, etc.);
- putting documents produced by the secretariat into the correct format in line with current document templates, using dedicated IT applications;
- ensuring that documents are available at meetings;
- organising public hearings as part of committee meetings, as well as committee missions outside of Parliament’s three places of work;
- carrying out documentary searches, particularly with a view to compiling files;
- following up requests for information and documentation;
- drafting letters and other documents relating to the secretariat’s activities;
- word processing, producing tables, managing diaries, handling mail, filing, preparing dossiers, organising meetings and hosting visitors from within and outside Parliament.
3. Job requirements
Required knowledge
- You should have knowledge of the General Secretariat’s structure, organisation and environment and the various actors involved.
- Knowledge of Parliament’s rules and procedures and of the EU legislative procedures would be an asset.
Required competences
- Have a sense for continuous improvement;
- Show flexibility and reliability;
- Have a good team spirit and a sense of cooperation;
- Be accurate and meticulous and have good organisational and planning skills;
- Ability to meet deadlines and prioritise tasks;
- Be result-oriented.
Work environment
- A variable workload, depending on the parliamentary timetable
- Frequent contact with people within and outside Parliament
- Contact with MEPs’ offices
- Occasional travel to Strasbourg
4. Eligibility requirements
To be recruited as a member of the contract staff in function group III, you must have at least:
i. a level of post-secondary education attested by a diploma; or
ii. a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
You must also meet the following conditions.
· You must be a citizen of one of the Member States of the European Union.
· You must have fulfilled any obligations concerning military service imposed by national laws.
· You must be able to produce appropriate character references demonstrating your suitability for performing the duties.
· You must be able to produce evidence that you have thorough knowledge of one of the languages of the Union and satisfactory knowledge of another language of the Union, to the extent necessary for the performance of the duties.
Prior to being recruited, selected candidates whose names are included in the database will be asked to provide documents substantiating the information contained in their application forms (diplomas, certificates and other supporting documents).
All diplomas, whether issued in a Member State or in a non-EU country, must be recognised by an official body of an EU Member State, such as a ministry of education.
Candidates holding diplomas issued in a non-EU country must provide an EU declaration of equivalence for these diplomas. You can find further information about the recognition of non-EU qualifications on the website of the ENIC-NARIC networks (https://www.enic-naric.net/).
The differences between education systems will be taken into account. Examples of the minimum qualifications required are provided in the guide.
5. Inclusion in the database and next steps
Your name will be included in the database if you:
· meet the eligibility requirements; and
· have completed the application form via the APPLY4EP platform (see Section 6 (‘How to express your interest’)) in accordance with the procedure and by the deadline.
As needs arise, the recruiting services will search the database and shortlist a certain number of candidates who match their requirements on the sole basis of the information contained in the candidates’ applications and the supporting documents provided.
If you are shortlisted, you may be invited to tests and interviews organised by the recruiting services.
The recruitment tests/interviews are aimed at assessing your suitability for the relevant position and may take the form of a written test (e.g. multiple-choice questions, essay, in-tray exercise, preparation of a summary, etc.). Your language knowledge may also be assessed.
6. How to express your interest
To express your interest, you must submit your CV and fill out the application form on the APPLY4EP platform.
Expressions of interest must ONLY be submitted via the APPLY4EP online platform. You should therefore begin by creating an APPLY4EP account (if you do not already have one). Note that you can have only one account on the APPLY4EP platform. The personal data recorded in your APPLY4EP account will be processed in line with Regulation (EU) 2018/1725 of the European Parliament and of the Council. You can update this data at any time. The privacy statement for APPLY4EP is available on its homepage.
Once you have created your APPLY4EP account, you should carefully read through this call and the guide annexed to it, then click on the ‘Apply online’ tab in APPLY4EP and follow the steps of the online application procedure. You must first upload a detailed CV in the Europass format (https://europa.eu/europass/select-language?destination=/node/1), then complete the remainder of the application form.
You can find additional instructions on how to express your interest in the guide annexed to this call for expressions of interest.
The deadline for expressions of interest is 17:00 (Brussels time) on 30 September 2025. Expressions of interest received after the deadline will not be accepted. The deadline may be extended.
The European Parliament applies a strict equal-opportunities policy in its selection procedures in order to guarantee that all candidates are given equal treatment.
Having your name included in the database or passing an interview and/or a selection test is not a guarantee that you will be offered a job. If a position becomes available, the recruiting service may consult the database and issue invitations to those candidates whose profiles most closely match the requirements of the post in question. If it emerges that the information provided in your application is incorrect, you will be excluded from the procedure and your name will be removed from the database.
The EU institutions’ conditions of employment are laid down in the CEOS. Full details can be found here:
https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX%3A01962R0031-20140501 (under Title II (‘Temporary staff’) and Title IV (‘Contract staff’)).
Contract staff will be recruited in function group III. The basic monthly salary is between EUR 3 374.39 and EUR 5 529.90 (FG III), depending on the successful candidate’s training and relevant professional experience. This salary is subject to Union tax and to the other deductions provided for by the CEOS. It is exempt from national tax. In certain circumstances, allowances will be paid in addition to the basic salary.
Temporary staff will be recruited at grade AST 3, step 1. The basic monthly salary is EUR 4 666.18. This salary is subject to Union tax and to the other deductions provided for by the CEOS. It is exempt from national tax. The step at which the successful candidates are recruited may be adjusted in accordance with their professional experience. In certain circumstances, allowances will be paid in addition to the basic salary.
The database will be valid until 31 December 2026. The appointing authority may decide to extend its validity. In this case, the candidates whose names are included in the database will be informed in good time.
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