RECRUITMENT NOTICE PE/341/S/2026/CASP

TEMPORARY STAFF MEMBER

Management Administrator (AD 9)

Before applying, you must read carefully the Guide for candidates for selection procedures organised by the European Parliament attached to this recruitment notice.

The Guide is an integral part of the recruitment notice and helps to understand the rules governing selection procedures and how to go about applying.

CONTENTS

A.                JOB DESCRIPTION AND ELIGIBILITY

B.                PROCEDURE 

C.               APPLICATIONS

ANNEX:     GUIDE FOR CANDIDATES FOR SELECTION PROCEDURES ORGANISED BY THE EUROPEAN PARLIAMENT

A. JOB DESCRIPTION AND ELIGIBILITY 

1.     General remarks 

The European Parliament has decided to open the procedure for filling one temporary staff member post, in grade AD 9, in the Directorate-General for Cohesion, Agriculture and Social Policies (DG CASP). The place of work is Brussels.

The profile sought is that of Management Administrator. 

The contract will be for an indefinite period. Recruitment will be at grade AD 9, first step, for which the basic salary is EUR 9 789,10 per month.  This salary is subject to European Union tax and to the other deductions provided for by the Conditions of Employment of Other Servants of the European Union (CEOS). It is exempt from national tax. The step at which the successful candidate is recruited may be adjusted in accordance with their professional experience. Moreover, in certain circumstances allowances will be paid in addition to the basic salary. 

The European Parliament is an equal opportunities employer and welcomes applications without discrimination on any ground such as gender, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation. 

2.     Job description 

The Directorate-General for Cohesion, Agriculture and Social Policies (DG CASP) is responsible for organising and supporting the work of parliamentary committees in the fields of cohesion policy, agriculture and rural development, fisheries, transport and tourism, and employment and social affairs. 

Its mission is to ensure the smooth running of legislative and non-legislative activities by providing support and expertise to the secretariats for five standing committees and one special committee: the Committee on Regional Development (REGI); the Committee on Agriculture and Rural Development (AGRI); the Committee on Fisheries (PECH); the Committee on Transport and Tourism (TRAN); the Committee on Employment and Social Affairs (EMPL) and the Special Committee on the Housing Crisis in the European Union (HOUS).

The management administrator advises the Director-General of DG CASP and its senior management on strategies and emerging issues across the DG’s areas of activity. They contribute to the definition of organisational goals and objectives, ensure follow-up of DG activities, and act as a liaison between the Director-General, internal units and external stakeholders. The role involves coordinating and preparing the Director-General’s participation in high-level meetings of European Parliament bodies and relevant parliamentary committees, as well as representing the Director-General in working groups or other settings. The management administrator provides timely feedback to senior management, coordinates DG CASP’s contribution to horizontal administrative processes and prepares concise, high-quality briefing materials, presentations and reports. They are also responsible for monitoring compliance with administrative reporting requirements. 

These responsibilities require outstanding coordination, planning and communication skills, a high degree of discretion, diplomacy, and the ability to engage effectively with stakeholders at all levels. The ability to work and find solutions independently is essential. Other essential competencies required are critical thinking to assess the implications of different options/actions, and the ability to interpret complex information and provide clear recommendations. The position also requires strong drafting skills in various formats and a proactive, collaborative mindset.

The successful candidate must be able to manage demanding workloads regularly, both independently and as part of a team, and should be comfortable working in a multicultural and multilingual work environment. In-depth knowledge of the functioning of administrative processes within an institutional setting and a sound understanding of the functioning of European Parliament parliamentary bodies are essential. The candidate needs to have an excellent understanding of the role of the EP administration in the EU legislative process and be able to quickly grasp topics related to DG CASP’s areas of expertise, in the framework of committee work.   

A solid professional experience within European institutions is therefore a strong asset. 

The management administrator will perform the following main duties: 

   Advise the Director-General and senior management on strategy development and revision, ensuring alignment with evolving legislative priorities.

–       Contribute to high-level decision-making by providing well-structured, timely, and relevant input in the areas of expertise of the Directorate-General.

–       Coordinate and prepare the Director-General’s participation in high level meetings of European Parliament bodies and relevant parliamentary committees and represent her when required.

–       Coordinate the Directorate-General’s contributions to European Parliament administrative cross-cutting processes, engaging with multiple stakeholders and reconciling differing interests.

–       Monitor and ensure compliance with reporting deadlines.

–       Manage relationships with stakeholders at all levels, upholding confidentiality and demonstrating diplomacy.

–       Oversee activities across the Directorate-General, facilitating communication within the hierarchy and between directorates and units.

–       Prepare and draft briefing materials, notes, statistical reports, speaking points, presentations, feedback and background documents.

–       Manage demanding workloads both independently and collaboratively in a multicultural, multilingual, and institutionally complex environment, drawing on in-depth knowledge of the legislative process and functioning of the European Parliament.

3.     Eligibility 

On the closing date for applications, you must meet the general and specific eligibility criteria. 

(a)     General criteria 

Under Article 12(2) of the Conditions of Employment of Other Servants of the European Union, you must: 

–       be a national of one of the European Union’s Member States,

–       enjoy full rights as a citizen,

–       have fulfilled any obligations imposed on you by the laws on military service, 

(b)     Specific criteria 

(i)      Qualifications required 

–       a level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more, 

or

 a level of education which corresponds to completed university studies attested by a diploma and relevant professional experience to the job description (section 2) of at least one year when the normal period of university education is at least three years. This year of professional experience will not be considered when calculating the required period of professional experience specified in point 3.(b)(ii). 

Diplomas, whether issued in a Member State or in a non-EU country, must be recognised by a competent authority of an EU Member State, such as the ministry of education. 

Candidates holding diplomas issued in a non-EU country must provide an EU equivalence for their diplomas with their application. If the equivalence procedure is still on going, candidates must attach proof that a request for recognition has been submitted to the relevant national authority. The equivalence must, however, be provided before any recruitment ca take place. For further information are invited to consult the Guide for candidates in Selection Procedures organised by the European Parliament.

(ii)        Professional experience required 

After obtaining the qualifications giving access to the selection procedure (see point (i) above), you must have acquired the following professional experience: 

–       candidates must have acquired at least 10 years of professional experience relevant to the duties specified in section A.2., 5 years of which must have been gained in a national administration or in a European Union’s institutions or agencies.  

(iii)    Knowledge of languages 

Candidates must have a thorough knowledge (level C1 minimum) of one of the European Union’s official languages (language 1): Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish or Swedish, 

and 

a satisfactory knowledge (level B2 minimum) of either English or French (language 2).

Language 2 must be different from language 1.

B. PROCEDURE 

The procedure is based on qualifications and tests. 

1.         Admission and assessment of qualifications (1st phase) 

(a)     The appointing authority will draw up a list of applicants who have submitted their applications in the form required by the closing date and who meet the general conditions set out in Section A.3.(a). This will be forwarded to the selection committee with the application files. 

Based solely on the information given on the application form, substantiated by supporting documents, submitted together with the application form, i.e. by the closing date for applications; (for further details see the Guide for candidates for Selection Procedures organised by the European Parliament, point 3.3): 

(b)     The selection committee will examine the supporting documents submitted to verify which candidates meet the specific conditions set out in Section A.3(b) for admission. 

(c)     The selection committee will assess the qualifications of admitted candidates using a predefined marking grid and draw up a list of the six highest-ranked eligible candidates, who will be invited to the tests. The selection committee will invite all candidates tied for the final qualifying place.

In assessing the candidates’ qualifications, the selection committee will take account of the following aspects (duly documented with supporting evidence clearly indicating the nature of the tasks performed, the duration of employment and the context in which the experience was acquire): 

1. qualifications and diplomas relevant to the field (law, public administration, political science, economics, financial management);
2. professional experience related to the coordination of processes, files or projects within a complex administrative or institutional environment, in particular follow-up of budgetary procedures;
3. proven experience in liaising across hierarchical levels, and supporting collaboration between different teams and services, in particular involving senior and high level bodies and entities;
4. experience in following up and coordinating files and processes with other services and/or departments in areas such as administration, communication, compliance, in particular data protection;
5. experience in assisting and ensuring follow-up of administrative projects or processes at different levels, contributing to their successful completion;
6. substantial experience in drafting notes, briefings, statistical reports, speaking points and presentations;
7. demonstrated experience in preparing for and participating in high-level meetings, including briefings, reporting, and coordination with institutional bodies or the political level;
8. experience in representing a senior official or entity in meetings and/or working groups, related to administrative, technical or strategic matters;
9. documented ability to manage sensitive and confidential information with discretion and sound judgement;
10. ability to coordinate files and processes in a multilingual environment. 

Marking: 0 to 20 points.

You will be informed by email whether the selection committee has decided to admit you to the tests. 

2. Tests (2nd phase)

With a view to assessing candidates’ knowledge and skills relevant to the duties described above, the selection committee will hold the following tests:

Written test: 

a) Drafting test in language 2 (English or French), to assess your ability to perform the duties described in point A.2., as well as you drafting skills. 

Duration of the test: maximum 120 minutes 

Marking: from 0 to 40 points (minimum required: 20 points)

Oral test 

b) Interview with the selection committee in language 2 (English or French), to assess your ability to perform the duties described in section A.2.as well as your knowledge of the European Parliament. 

Maximum duration of the test: maximum 45 minutes. 

Marking: from 0 to 20 points (minimum required: 10 points). 

You will receive instructions concerning the tests in good time. You must follow the instructions to the letter. Any failure to follow the instructions or any action not consistent with the instructions will lead to your immediate disqualification.

3.         Lists of suitable candidates 

The selection committee will draw up a list of suitable candidates which will contain, in alphabetical order, the names of the three candidates who have obtained the highest overall scores in the procedure (assessment of qualifications and tests), provided the candidate has achieved the pass mark in both tests. The list will include any candidates tied for the final place. 

You will be informed in writing of your results. 

The list of suitable candidates shall be valid for a period of two years, starting from 1 January of the year following the year in which the list is approved. Its validity may be extended by decision of the appointing authority.

If extended, the candidates whose names have been included on the list will be informed in good time.

C. APPLICATIONS

You must apply via the Apply4EP platform: https://apply4ep.gestmax.eu/search 

You must read carefully the Guide for candidates for selection procedures organised by the European Parliament before completing the application form.

Deadline for applications

12.00 (noon), Brussels time, on 30 April 2026 

An acknowledgement of receipt will automatically be sent to you as soon as your application form has been validated.

You should only communicate about this selection procedure via your Apply4EP account.

Please DO NOT TELEPHONE to ask about this selection procedure. 

You are responsible for regularly checking the inbox of the email address you indicated in your Apply4EP account.