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NOTICE ESTABLISHMENT OF A DATABASE CONTRACT STAFF (FUNCTION GROUP III) IN THE AREA OF BUILDINGS M/F

Location : Brussels
Publication end on external website : 15/09/2021 12:00
Service : 08-Direction Générale des infrastructures et de la logistique
Ref. : DG INLO Data base 01/2021

General remarks

The Secretariat of the European Parliament is issuing this notice with a view to establishing a database of candidates (contract staff in function group III) in the area of buildings in its Directorate-General for Infrastructure and Logistics (DG INLO).

The database will serve as a pool of candidates for recruitment, primarily in Brussels.

Once the database has been established, persons who have expressed their interest may be selected for auxiliary contract staff vacancies arising in the Directorate-General for Infrastructure and Logistics (DG INLO). Selection is carried out in accordance with the provisions of Article 7 ('Joint committee for the selection of auxiliary contract staff (COSCON)') and Article 8 ('Selection procedure for contract staff') of Parliament's 'General Implementing Provisions governing competitions and selection procedures, recruitment and the grading of officials and other servants of the European Parliament'.

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

Persons interested in having their names included in the database should submit a CV and fill out the application form via the APPLY4EP platform, starting by creating an account. To do so, they should read this notice carefully, click on the ‘Apply online’ tab and follow the instructions. Only one account may be created in APPLY4EP. The personal data recorded in the account will be processed in full compliance with Regulation (EU) 2018/1725 of the European Parliament and of the Council and will remain modifiable, so that they can be updated.

Job description

DG INLO contributes to the sound management of infrastructure (buildings and their equipment) and logistics (catering, mail, removals, furniture, transport, etc.) in and between the European Parliament’s places of work.

Through their efforts, the staff of DG INLO provide essential support for the European Parliament's political work.

The Directorate for Integrated Facility Management is looking for technicians in the area of buildings to work in the following areas:

a) Maintenance of fire and electrical equipment

b) Facility management

Duties:

1. Maintenance of fire and electrical equipment:

Under the authority of the officials responsible for management of fire and electrical equipment:

  • Ensuring technical and administrative follow-up relating to minor works and maintenance of the relevant equipment under the contracts for operating and maintaining technical installations.
  • Preparing, drafting, organising, analysing and following up technical, administrative and financial documentation and tasks (specifications, invitations to tender, price requests with analysis of tenders, technical reports, follow-up on replacement plans, etc.).
  • Carrying out checks on maintenance, using a computerised maintenance management system (CMMS), with regard to fire equipment and power systems safety.
  • Coordinating, analysing and following up quality control of the work of external contractors (maintenance firms, design consultancies), including call-out requests.
  • Checking and preparing documentation, schedules and follow-up arrangements for inspections by accredited bodies.
  • Coordinating external contractors’ actions with Parliament’s other technical services.

Specific knowledge

Relevant experience of systems maintenance is required.

Knowledge of standards relating to fire equipment and power systems safety would be a major asset (e.g. NBN S 21-100 and RGIE).

Working time arrangements

On one weekend a month, staff might be called on to work outside normal working hours in order to carry out checks on systems assigned.

2. Facility management:

Under the authority of the officials responsible:

  • Scheduling the administrative and technical activities of the unit concerned, depending on in-house requirements, other DGs’ activities and European Parliament events.
  • Coordinating and following up cross-cutting actions by teams in the unit concerned, and dealing with matters relating to those actions (e.g. energy, EMAS, asbestos and regulatory controls); initiating cross-cutting actions in response to compliance monitoring.
  • Helping to draft and harmonise technical specifications, and providing support for scheduling and following up procurement procedures, including for rental agreements and concession contracts.
  • Managing CMMS contracts.
  • Initiating, preparing, organising and following up projects, using a CMMS, automated reporting involving KPIs, including productivity and client satisfaction indicators, and systems operation.
  • Managing projects forming part of the IT plan of the unit concerned, including follow-up for proof-of-concept exercises, assessments thereof and, where appropriate, implementation across the entire site.

Specific knowledge

Facility management experience is required.

Experience of drafting specifications, using and managing a CMMS, automated reporting involving KPIs, and monitoring of IT projects relating to facility management would be a major asset.

Eligibility

a. General criteria

  • Be a citizen of one of the Member States of the European Union.
  • Have fulfilled any obligations imposed by national laws concerning military service.
  • Provide character references appropriate to the performance of the duties concerned

b. Specific criteria

i. Qualifications and skills required

  • A level of post-secondary education attested by a diploma, or
  • a level of secondary education attested by a diploma giving access to post-secondary education, followed by at least three years’ relevant professional experience.
  • Where justified in the interests of the service, equivalent professional training or professional experience

Only diplomas issued or recognised as equivalent by the relevant authorities of the EU Member States (for example, the ministry of education) will be accepted. In addition, prior to being recruited, candidates whose names are included in the database will be asked to provide documents substantiating the information contained in the application form (diplomas, certificates and other supporting documents).

ii. Knowledge of languages

Candidates must have a thorough knowledge (at least level C1[1]) of one of the European Union’s official languages (language 1): Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish or Swedish,

and

a very good knowledge (at least level B21) of English or French (language 2).

Language 2 must be different from language 1.

Candidates are informed that the two language 2 options for this procedure to establish a database, i.e. English and French, have been specified in the interests of the service and, specifically, of the Directorate-General for Infrastructure and Logistics. The persons whose names are included in the database must be able to understand the tasks to be carried out, address problems and communicate effectively with outside contact points and with their superiors and colleagues.

French is the language most commonly used to communicate within and among the units in the directorate-general. It is also the usual language of communication with external stakeholders. English is the language most frequently used in dealings with the other directorates in the Directorate-General for Infrastructure and Logistics, the other directorates-general and Parliament’s political and administrative authorities, in particular when it comes to the drafting of documents.

What is more, the instructions and rules applicable are drawn up in English and French and must be available and notified to the public in these two languages.

Accordingly, if they are to perform their duties and ensure that departments run smoothly, the persons recruited must be able, within a reasonable period after they join the service, to work and communicate effectively in at least one of these two languages.

In addition, in the interests of equality of treatment, all candidates, even if they have one of these two languages as their first official language, are required to have a satisfactory knowledge of a second language, which must be one of those two languages.

Database

If you

  • meet the general eligibility criteria,
  • and have completed the application form via the APPLY4EP platform and indicated the codes correctly (see below, ‘Applications’) in accordance with the procedure and by the deadline,

your name will be included in the database.

The decision to include your name will be based solely on the information given on the application form and in the attached documents. This information and these documents will be verified at a later date if you are recruited.

Applications

Interested persons must complete their application form via the APPLY4EP online platform. Applications can only be submitted via that platform.

Once you have created your account, you must upload a detailed curriculum vitae.

You must use the Europass format available via the following link:

https://europa.eu/europass/en

You must then complete the application form.

In the fields:

Professional experience and/or diplomas:  You must use the special codes specified in the attached guide followed by a detailed description of the duties performed/the diploma. Multiple choices are possible.

Examples (see also the examples in the attached guide): 

                        TArch – Principal architect responsible for …

                        TElec – Engineering diploma, specialising in electrical systems

                        TElec + THvac – Technician responsible for ….

This information must be substantiated by supporting documents.

The closing date for applications is 15 September 2021. Applications received after that date will not be accepted.

Inclusion of your name in the database is not a guarantee that you will be offered a job. If a contract becomes available, the recruiting services will consult the database and issue invitations to those candidates whose profiles most closely match the requirements of the post in question. If it emerges that the information they have provided is incorrect, candidates will be excluded from the procedure and their names will be removed from the database.

The European Parliament applies a strict equal opportunities policy in its selection procedures, in order to guarantee equal treatment of all candidates.

The conditions of employment at the EU institutions are laid down in the Conditions of Employment of Other Servants of the European Union (CEOS). Full details of the working arrangements can be found here: 

https://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:01962R0031-20140501&from=EN  (Title IV, page 209, ‘Contract staff’)

Since 1 July 2020 the basic monthly salary has been between EUR 2 777.78 and EUR 4 552.81 (function group III) depending on the candidate’s training and specific professional experience.

The database will be valid until 31 December 2023.

 

[1] See the Common European Framework of Reference for Languages (CEFR) -  https://europa.eu/europass/en/common-european-framework-reference