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ASSISTANT, INFORMATION AND COMMUNICATION TECHNOLOGIES APPLICATIONS OFFICER (AST9) M/F

Location : Luxemburg
Publication end on external website : 17/09/2020 23:59
Service : 11-Direction Générale des finances
Reference : EP/231/S
Guide for Candidates :

General remarks

Before applying, please read carefully the Guide for candidates attached to this recruitment notice.

The guide is an integral part of the recruitment notice, it helps you to understand the rules governing selection procedures organised by the European Parliament and explains how to apply.

CONTENTS

A. DUTIES AND ELIGIBILITY

B. PROCEDURE

C. APPLICATIONS

ANNEX:    GUIDE FOR CANDIDATES IN SELECTION PROCEDURES ORGANISED BY THE EUROPEAN PARLIAMENT

A. DUTIES AND ELIGIBILITY

  1. General remarks

The European Parliament has decided to open the procedure for filling a temporary post of assistant (AST 9) in the Directorate for Budget and Financial Services of the Directorate-General for Finance.

The contract will be concluded on an open-ended basis. Recruitment will be at grade AST 9, first step, the basic salary for which is EUR 8 002.30 per month. This salary is subject to the Community tax and to the other deductions laid down in the Conditions of Employment of Other Servants of the European Union (CEOS)[1]. It is exempt from national tax. The step at which the successful candidate will be recruited may be adjusted in accordance with her or his professional experience. Moreover, in certain circumstances, allowances will be paid in addition to the basic salary.

The engagement of temporary staff is directed to securing for the institution the services of persons of the highest standard of ability, efficiency and integrity, recruited on the broadest possible geographical basis from among nationals of Member States of the Union.

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds, such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

Any reference in this notice to a person of the male sex shall be deemed also to constitute a reference to a person of the female sex, and vice versa.

[1] See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p.1), as amended by Council Regulation (EC, Euratom) No 723/ 2004 of 22 March 2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15). 

Job description

2. Job description

Working directly under the Project Manager of the Financial Management System (FMS), you will perform support tasks in one or more of the entity’s areas of responsibility. The scope of the FMS project covers mainly (a) budgetary, general and cost-accounting processes, and (b) assets, inventory and contract management procedures and associated reporting. Many of these processes are based on the rules set by the Financial Regulation applicable to the general budget of the European Union and its rules of application.

The FMS also interacts with a large number of European Parliament applications developed in-house and based on different technologies. Most of these applications are used to prepare payments to Members of the European Parliament, Parliament staff and external suppliers.

Based in Luxembourg[1], you will be required to travel on a regular basis between Parliament's three normal places of work (Brussels, Luxembourg and Strasbourg), as well as other places.

You will work in close cooperation with other members of the FMS Competence Centre and, where necessary, with end-users.

You will provide the FMS Competence Centre with timely and relevant support and information on different technical matters falling within your sphere of responsibility, which will cover the SAP Funds Management module.

Your main duties will include the following:

–   preparing, organising and executing the different tasks related to the evaluative and corrective maintenance of the FMS (i.e. configuration, development, testing, migration, etc.);

–   analysing the European Parliament’s business requirements in terms of budgetary management and execution, as well as in other integration areas of the FMS;

–   providing solutions in the SAP Funds Management module to meet business requirements and preparing  the related functional specifications necessary for any further specific developments;

–   providing guidance and support to end-users, including helping to prepare specific training courses.

These duties call for the following competencies:

–       analytical skills,
–       organisational and planning skills,
–       ability to work as part of a team,
–       written and oral communication skills,
–       problem-solving skills,
–       customer-oriented mind-set.

[1] This post may be transferred to one of Parliament’s other places of work.

Eligibility

 3. Eligibility

On the closing date for applications, candidates must meet the following conditions:

 (a) General conditions

 In accordance with Article 12(2) of the CEOS, you must:

–          be a national of one of the Member States of the European Union,

–          enjoy full rights as a citizen,

–          have fulfilled any obligations imposed on you by the laws concerning military service,

–          produce the appropriate character references as to your suitability for the performance of your duties.

(b)       Specific conditions

 (i)      Qualifications and skills required

You must have:

  • a level of post-secondary education attested by a diploma,

or

  • a level of secondary education attested by a diploma giving access to post-secondary education, followed by at least three years’ professional experience relevant to the duties. These three years of experience will not be taken into account when assessing the professional experience required below -

The selection committee will take account of the differences between the Member States’ education systems. Examples of the minimum qualifications required are given in the table included in the Guide for candidates in selection procedures organised by the European Parliament.

A certification in the field of SAP will be an asset.

(ii)     Professional experience required

After gaining the above specified qualifications, you must have acquired at least 13 years of professional experience relevant to the duties, 10 of which working with the SAP Funds Management module.

(iii)   Knowledge of languages

You must have a thorough knowledge (at least C1[1] level) of one of the European Union’s official languages (language 1): Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish or Swedish,

and

a very good knowledge (at least B2[1] level) of English or French (language 2).

Language 2 must be different from language 1.

Candidates are informed that the two language 2 options for this selection procedure, i.e. English and French, have been laid down in the interests of the service. By virtue of the duties involved, the post of information and communication technologies (ICT) applications officer calls for specific abilities: analytical, organisational, ICT program development, and oral and written communication skills.

Knowledge of English or French is essential if the staff member is to meet his or her responsibilities in the context of the duties. She or he will be required to develop working relationships with stakeholders who speak mainly English or French in order to achieve objectives and carry out projects specific to the European Parliament.

The temporary staff member will be required to use and develop ICT programs mostly in English, which is the language used in the European Parliament, and universally, for communication and development in the field of information technology. English is also the main working language in the Financial Management System Competence Centre and, more generally, in the directorates of the Directorate-General for Finance.

French is widely used in written and oral communication with Parliament’s political and administrative authorities and other directorates-general. In addition, the position, based in Luxembourg, also involves interacting with local external ICT service providers and stakeholders, whose main language of communication is French.

Accordingly, if the person recruited is to understand and perform his or her duties and contribute to the smooth running of the department, he or she must be able to communicate effectively with management, colleagues and outside interlocutors in at least one of these two languages.

In addition, in the interests of equality of treatment, all candidates, even if they have one of these two languages as their first official language, are required to have a satisfactory knowledge of a second language, which must be the other of those two languages. 

In addition, in the interests of equality of treatment, all candidates, even if they have one of these two languages as their first official language, are required to have a satisfactory knowledge of a second language, which must be the other of those two languages.

[1] See the Common European Framework of Reference for Languages (CEFR) — https://europa.eu/europass/en/common-european-framework-reference

Admission to the selection procedure

B.  PROCEDURE

 1. Admission to the selection procedure

The procedure is based on qualifications and tests.

If you

  • meet the general eligibility conditions and
  • have submitted your application in accordance with the arrangements specified and by the closing date,

the selection committee will assess your application in the light of the specific eligibility conditions.

If you meet the specific eligibility conditions, the selection committee will admit you to the selection procedure.

The selection committee will base its decisions solely on the information given on the application form and substantiated by supporting documents (for further details see the Guide for candidates in selection procedures organised by the European Parliament).

Assessment of qualifications

2. Assessment of qualifications

Based on a marking grid laid down in advance, the selection committee will assess the qualifications of candidates admitted to the selection procedure and draw up a list of the 12 best candidates, who will be invited to the written test.

In assessing the candidates’ qualifications, the selection committee will take particular account of the following aspects (to be substantiated by supporting documents enclosed with the application file):

- additional qualifications and diplomas relevant to the duties;
- experience in business analysis techniques;
- experience in SAP implementation in Funds Management in the public sector;
- professional experience in a multicultural and multinational environment.

Marking: 0 to 20 points.

Tests

3. Tests

 Written test

(a)     Drafting test in language 2 (English or French), based on a set of documents, to test your ability to perform the duties described in Section A.2. and to understand business requirements, provide solutions and support end-users.

Time allowed: 3 hours

Marking: 0 to 40 points (pass mark: 20 points)

The six candidates who have obtained the highest number of points will be invited to the oral tests, provided they have achieved the pass mark.

Oral tests

(b)     Interview with the selection committee in language 2 (English or French) to assess, taking account of all the information contained in your application file, your suitability to perform the duties set out in Section A.2. The selection committee may decide to test your language knowledge as specified on the application form.

Time allowed: 45 minutes

Marking: 0 to 40 points (pass mark: 20 points)

(c)     Group discussion in language 2 (English or French) to enable the selection committee to assess your adaptability and negotiating skills and your ability to work as part of a team.

The selection committee will determine the duration of this test based on the ultimate composition of the groups.

Marking: 0 to 20 points (pass mark: 10 points)

List of suitable candidates

4. List of suitable candidates

The list of suitable candidates will contain, in order of merit, the names of the three candidates who have obtained the highest overall scores in the procedure (assessment of qualifications and tests) and have passed each of the tests.

You will be informed individually of their results.

The list of suitable candidates will be posted on the official noticeboards in Parliament’s buildings.

Successful candidates who are offered a job may be required to produce the originals or certified copies of all or part of the requisite documents, for verification.

The period of validity of the list of suitable candidates will expire on 31 December 2023; however, it may be extended. If it is extended, the candidates whose names have been included on the list will be informed in good time.

Applications

C. APPLICATIONS

Before completing the application form, please read carefully the annexed Guide for candidates in selection procedures organised by the European Parliament.

You must apply on the online platform APPLY4EP.

The deadline for application is 17 September 2020 at 23.5900 (Brussels time)

Please DO NOT TELEPHONE to ask about the timetable for the procedure.