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Location : Brussels ; Luxemburg ; Strasbourg
Publication end on external website : 15/09/2020 23:59
Service : 08-Directorate-General for Infrastructure and Logistics
Reference : DG INLO COM/01/2020
Guide for Candidates :

General remarks

The Secretariat of the European Parliament intends to establish a database of candidates (contract staff members in function group IV) in the field of innovation and change management in its Directorate-General for Infrastructure and Logistics (DG INLO).

The database will serve as a pool of candidates for recruitment in Brussels, Luxembourg and Strasbourg.

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

Persons interested in having their names included in the database should submit a CV and fill out the application form via the APPLY4EP platform, starting by creating an account. To do so, they should read this notice carefully, by clicking either on the ‘My account’ tab or the ‘Apply online’ tab and following the instructions.

Only one account may be created in Apply4EP. The personal data recorded in the account will be processed in full compliance with Regulation (EU) 2018/1725 of the European Parliament and of the Council and will remain modifiable, so that it can be updated.

Job description

DG INLO contributes to the sound management of infrastructure (buildings and their equipment) and logistics (catering, mail, removals, furniture, transport, etc.) in and between the European Parliament’s places of work.

Through their efforts, the staff of DG INLO provide essential support for the European Parliament's political work.

In the course of a rotation programme lasting between 12 and 18 months, the persons selected will be assigned to various services in DG INLO for periods of six months. The rotation programme will give the persons selected the opportunity to perform tasks which involve the exercise of responsibility in different operational and administrative areas of the DG and thus actively contribute to its organisational development.

The programme includes internal and external training tailored to each person’s academic background and professional development. The content of the training will be discussed with a mentor who will closely follow the career path of each person selected and give feedback on the tasks to be achieved.

The person responsible for innovation and change management will be required to:


-     Draft internal studies on the proper functioning of the entity’s management and control system

-      Develop multidisciplinary expertise in the DGs’ areas of activity

-      Study, process and oversee specific files and thus facilitate decision-making at management level

-      Propose measures to optimise processes and resource allocation in the DGs’ areas of operational responsibility

-      Recommend developments in the administrative field (propose objectives, means, methods and monitoring processes)

-      Cooperate with other operational departments in the Secretariat in the context of the Strategic Execution Framework and other projects

-      Design, develop, implement and monitor the objectives and action programmes set and drawn up by management in the area of human and budgetary resources

-      Participate in the development of the innovation network, taking a proactive, multidisciplinary approach

-      Assess the impact of change


1. General criteria

  • Be a citizen of one of the Member States of the European Union.
  • Have fulfilled any obligations imposed by national laws concerning military service.
  • Provide character references appropriate to the performance of the duties concerned
  1. Specific criteria
  2. Qualifications and skills required

A level of education which corresponds to completed university studies of at least three years’ duration attested by a diploma

Only diplomas issued or recognised as equivalent by the relevant authorities of the EU Member States (for example, the ministry of education) will be accepted. In addition, prior to being recruited, candidates whose names are included in the database will be asked to provide documents substantiating the information contained in the application form (diplomas, certificates and other supporting documents).

  1. Knowledge of languages

Candidates must have a thorough knowledge (at least level C1) of one of the European Union’s official languages (language 1): Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish or Swedish,


a very good knowledge (at least level B2) of English or French (language 2).

Language 2 must be different from language 1.

Candidates are informed that the two language 2 options for this procedure to establish a database, i.e. English and French, have been specified in the interests of the service and, specifically, of the Directorate-General for Infrastructure and Logistics. The persons whose names are included in the database must be able to understand the tasks to be carried out, address problems and communicate effectively with outside contact points and with their superiors and colleagues.
French is the language most commonly used to communicate within and among the units in the directorate-general. It is also the usual language of communication with external stakeholders. English is the language most frequently used in dealings with the other directorates in the Directorate-General for Infrastructure and Logistics, the other directorates-general and Parliament’s political and administrative authorities, in particular when it comes to the drafting of documents.
What is more, the instructions and rules applicable are drawn up in English and French and must be available and notified to the public in these two languages.

Accordingly, if they are to perform their duties and ensure that departments run smoothly, the persons recruited must be able, within a reasonable period after they join the service, to work and communicate effectively in at least one of these two languages.
In addition, in the interests of equality of treatment, all candidates, even if they have one of these two languages as their first official language, are required to have a satisfactory knowledge of a second language, which must be one of those two languages.


If you

  • meet the general eligibility criteria,
  • have completed the application form via the APPLY4EP platform and indicated the codes correctly (see below, ‘Applications’) in accordance with the procedure and by the deadline;

your name will be included in the database.

The decision to include your name will be based solely on the information given on the application form and in the attached documents. This information and these documents will be verified at a later date if you are recruited.


Interested persons must complete their application form via the APPLY4EP online platform. Applications can only be submitted via that platform.

Please read carefully the Guide for Candidates, which will help you complete your application form.

Once you have created your account, you must upload a detailed curriculum vitae.

You must use the Europass format available via the following link:

You must then complete the application form.

In the fields:

  • Professional experience you must give details of every period of professional experience, including traineeships. For each period of professional experience acquired at international level, i.e. outside your country of origin or in an international organisation, enter the code ‘INText’ at the beginning of the ‘duties’ box, followed by a detailed description of the duties performed

Example: INText Internship United Nations, New York, NY, USA (please read the Guide for more information)

. Diplomas please enter the grade and the final mark of your diploma. Only the following grades may be entered:

- Summa cum laude

- Magna cum laude

- Cum laude

- Cum fructu

If the grade is in a different language, you must convert it to bring it into line with the above classification.

Examples: ‘cum fructu - 12/20’; ‘cum laude - 79/100” (please read the Guide for more information)

This information must be substantiated by supporting documents.

The closing date for applications is 15 September 2020.

Inclusion of your name in the database is not a guarantee that you will be offered a job. If a contract becomes available, the recruiting services will consult the database and issue invitations to those candidates whose profiles most closely match the requirements of the post in question. If it emerges that the information they have provided is incorrect, candidates will be excluded from the procedure and their names will be removed from the database.

The European Parliament applies a strict equal opportunities policy in its selection procedures, in order to guarantee equal treatment of all candidates.

The conditions of employment at the EU institutions are laid down in the Conditions of Employment of Other Servants of the European Union (CEOS). The CEOS can be consulted at the following address: (Title IV, page 209, ‘Contract staff’)

Since 1 July 2019 the basic monthly salary has been between EUR 3 531.26 and EUR 6 547.83 (function group IV) depending on the candidate’s training and specific professional experience.

The database will remain valid until 31 December 2021.