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CERTIFICATION PROCEDURE M/F

Publication end on external website : 23/10/2021 00:00
Service : 00-European Parliament
Reference : 2021-2022
Guide for Candidates :

Introduction

 

Please read carefully the Application guide that also contains the Call for applications before completing the application form. This procedure is open only to the European Parliament's officials.

The purpose of the certification procedure is to select officials in function group AST, from grade 5 and above, who are suitable for appointment to a post in function group AD.

The general implementing provisions relating to the certification procedure of 26 September 2005 amended by the Bureau on 7 July 2008 (hereinafter referred to as GIP) can be consulted at the following address:

https://epintranet.in.ep.europa.eu/files/live/sites/epintranet/files/human-resources/rules-rights/rules-in-force/gi-certification-procedure_en.pdf

The certification procedure consists of five stages:

1. determination of the number of officials to be authorised to take part in the training programme and the criteria to be used in classifying applications in order of priority, and publication of a call for applications;
2. consideration of the admissibility of applications and establishment of the list of officials selected to take part in the training programme;
3. participation in the training programme organised by the European Administrative School (EUSA);
4. organisation of written and oral tests and the establishment by the European Personnel Selection Office (EPSO) of the list of officials who have passed those tests;
5. publication of the list of officials who have passed the tests demonstrating that they have successfully taken part in the training programme.

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Pursuant to Article 3(1) of the GIP, after consulting the Joint Certification Procedure Committee (COPAC), the Appointing Authority has:

(a) decided that seven (7) officials will be authorised to take part in the training programme for the certification procedure that will be run by the EUSA in 2022;

(b) laid down the precise nature, value and weighting of the criteria to be used to classify admissible applications (staff reports from the last three assessment exercises, level of education and training, professional experience acquired in the Institutions in the light of service needs).

 

Who may apply?

 

Officials in function group AST, in grade 5 and above, who have been appointed to a permanent post in Parliament's Secretariat in accordance with Article 1a of the Staff Regulations and who, on the date of publication of this call for applications, hold one of the following administrative statuses referred to in Article 35 of the Staff Regulations – active employment, secondment in the interests of the service, parental or family leave, or leave for military service – may apply for certification.

However, the following categories of officials may not apply for certification:

(a) officials who are to be automatically retired, pursuant to Article 52 of the Staff Regulations, during the year concerned or the following year;
(b) officials in respect of whom a decision has been taken that their service should be terminated pursuant to Article 47 of the Staff Regulations;
(c) officials who have been granted an invalidity allowance pursuant to Article 78 of the Staff Regulations.

Applicants should note the importance of having an adequate command of at least one of the languages in which the training programme and tests will be held (French and English). No one is authorised to take part in the training programme or to take the tests in his or her main language as indicated in HRM portal (Streamline).

 

What applications are admissible?

 

Applications are admissible from officials:

(a) whose administrative status is as specified above, and who on 31 December 2020 (cf. Article 4(1)(b) of the GIP) had at least six years' seniority in function group AST (taking account of seniority acquired as a temporary staff member, provided that there has been no interruption between the periods of employment in that capacity and the periods of employment as an official);

and

(b) whose three of the last five staff reports certify that they have the potential required to carry out the duties of Administrator (cf. Articles 4(1)(a) of the GIP).

The box relating to assessment of the official’s potential to perform the duties of the AD function group must therefore have been ticked by the assessors in, at least, three of the staff reports for the years 2016, 2017, 2018, 2019 and 2020.

 

How is the list of officials selected to participate in the training programme drawn up?

 

1. The Appointing Authority establishes a draft list of officials whose applications have been deemed admissible, classified in order of priority on the basis of the points awarded according to the marking scheme, and informs candidates of their score.

2. Candidates may ask for a review, setting out their reasons, by e-mail to the mailbox for the procedure: PERS-Certification@europarl.europa.eu within 10 calendar days of the date on which the e-mail informing them of the decision was sent. A reply will be sent to them as soon as possible.

3. The Appointing Authority transmits to each Directorate-General (DG) a list of officials that are posted therein and that are among the 28 highest-ranked applicants in the draft list (including any applicants whose score after the request for review is equal or above the score of the 28th candidate). DGs are allocated 6 points each which they may award to a maximum of two candidates (4 points for their first preference and 2 points for their second preference). The award of points is not obligatory. Attribution of points must correspond to the service needs and the reasons for doing so must be clearly set out. The points awarded by the DGs are added to the points awarded under 4.1 above, thus, amending the initial ranking.

4. The COPAC invites candidates with the highest scores for an interview. During the interview, COPAC evaluates candidates on their potential to become Administrators. That evaluation will be based on whether the candidates have sufficient:
(a) motivation (as expressed in the motivation letter and demonstrated during the interview);
(b) presentation skills (clarity, concision);
(c) oral language skills in the language they would use for the certification training (English or French);
(d) written language skills in the language they would use for the certification training (English or French) as they appear from the motivation letter and demonstrated during the interview process.

5. On the basis of the outcome of the interviews, the COPAC transmits to the Appointing Authority its opinion on which seven of the highest-ranked candidates fulfil the above criteria.

6. The Appointing Authority decides on the officials to be selected to follow the training programme and informs all candidates of the outcome by sending them their rank and scores for the 2021 procedure.

7. After dealing with any appeals made under Article 4(5) of the GIP, the Appointing Authority adopts and publishes the definitive list of officials authorised to take part in the certification training programme to be held in 2022.

How to apply?

 

Officials who consider that they fulfil the above conditions should apply by completing the application form via the APPLY4EP online platform. The closing date for applications is 22 October 2021. Applications received after that date will not be accepted.


Please note:

1. Applications sent by email, internal mail, by post or handed in personally will not be taken into consideration and will be rejected.

2. The Directorate-General for Personnel will use its databases to verify:

  • the candidates’ administrative status on the date of publication of the call for applications;
  • the candidates’ seniority in the European Institutions;
  • that candidates’ performance was described as satisfactory in their staff reports for 2018, 2019 and 2020;
  • that the official’s potential to perform the duties of the AD function group has been confirmed in three of the staff reports for the years 2016, 2017, 2018, 2019 and 2020.

3. The Directorate-General for Personnel will assess the nature of the professional experience acquired by the candidates within the Institutions (see marking scheme for admissible applications in point 1 above) on the basis of the candidates’ last five staff reports and will use its databases for that purpose. In case of unavailability of the last five staff reports, the total of the points obtained for x staff reports will be converted proportionally to a total corresponding to five staff reports.

4. A diploma or certificate obtained in a country that is not a member of the European Union must first be approved by the competent authority of a Member State and a copy of the decision by that authority must be attached to the application.

5. The Directorate-General for Personnel will consult the competent national authority should there be any doubt as to the official recognition of a qualification by a Member State.

6. If any supporting documents in their personal files are needed, candidates may download them from their electronic personal file in HRM Portal (Streamline).

7. A curriculum vitae is not regarded as a supporting document (e.g. to prove the award of a diploma).

8. Candidates’ files, with the added information from the Directorate-General for Personnel’s databases are communicated to the COPAC. According to Article 45a, paragraph 2, of the Staff Regulations, the COPAC may hear officials who have applied to take part in the Certification procedure and representatives of the Appointing Authority.

9. Applicants must notify in due time any changes regarding their personal information and/or contact details by updating via “My account” section.

10. The application files will be kept for three years from the date of publication of this call for applications or, if appropriate, until all appeal procedures have been exhausted, including actions before the Court of Justice.

 

Appeals

 

In addition to the appeals procedure specific to the certification procedure (Article 4(5) of the GIP), applicants who consider that a decision has been taken which adversely affects them may use the appeals procedures provided for by the Staff Regulations or, subsequently, lodge a complaint with the European Ombudsman.

Applicants may consult their application files on request. They may at any time refer a matter to the European Data Protection Supervisor.

 

Equal opportunities

 

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds, such as gender, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.